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Microsoft Office SharePoint Server 2007 provides a variety of tools to help you create Web pages quickly and easily by using your browser. At times, however, you want to create Web pages from documents that already exist, or you want to use other software to create pages that you can post to your site collection. In Office SharePoint Server 2007, the process of creating a page by using a word-processing program, such as Microsoft Office Word 2007, is called rich-client authoring.

Advantages of using Word to create Web pages

Creating documents for the Web in Word

Publishing Word documents to a document library

Converting a Word document to a Web page

Revising your Word document and your Web page

Advantages of using Word to create Web pages

You can use Office Word 2007 documents to create Web pages for your site collection. There are several advantages to this approach:

• Faster creation   You can turn important Word 2007 documents — for example, white papers or status reports — directly into Web pages, instead of re-creating those documents for use on the Web.
• Offline working   By using Word 2007 to create a Web page, you are free to work on the content with or without a connection to the Internet.
• Richer feature set  Word 2007 provides more word-processing features than are offered by Office SharePoint Server 2007 alone.
• Document flexibility   You can use Word 2007 documents for other purposes too. For example, you can create a new product announcement by using Word and then distribute that announcement in an e-mail message and on the Web.

Creating documents for the Web in Word

To create a document in Word that you plan to convert to a Web page, you must use Word 2007. Documents created by using earlier versions of Microsoft Office Word are not supported by the document converters that Office SharePoint Server 2007 uses to turn a Word document into a Web page.

Keep the following in mind when you use Word 2007 to create a document that you plan to convert to a Web page:

• Word 2007 provides integration with the publishing features of Office SharePoint Server 2007. To access these features in Word 2007, click the Microsoft Office Button , click Publish, and then click Server. For more information about these features, see Help in Word 2007.
• Styles and formatting in your Word document may or may not be preserved when the document is converted into a Web page, depending on the settings that your site administrator specified when setting up document conversion for your site. The site administrator can determine these settings for each content type (content type: A reusable group of settings for a category of content. Use content types to manage the metadata, templates, and behaviors of items and documents consistently. Content types are defined at the site level and used on lists and libraries.) as well for Word documents in general. To find out whether styles and formatting are preserved for Word documents and for specific content types, ask your site administrator.
• Objects, such as pictures, that you insert into your Word document do not appear on the Web page if they are embedded in your Word document. You must insert the object as a link in order for it to appear on the Web page that you create by using your Word document. The object also must exist in a document library (document library: A folder where a collection of files is stored and the files often use the same template. Each file in a library is associated with user-defined information that is displayed in the content listing for that library.) that is in your site collection. When you insert the object, you insert it by linking to the copy of the object that is in the document library.
• Word document converters are available for only the following file formats:
  • Word 2007 document (.docx file format)
  • Word 2007 macro-enabled document (.docm file format)

Publishing Word documents to a document library

Before you convert a Word document to a Web page, you must first publish or upload the Word document to the server. You can use the Publish command that you see by clicking the Microsoft Office Button in Word, or you can upload a Word document to a document library (document library: A folder where a collection of files is stored and the files often use the same template. Each file in a library is associated with user-defined information that is displayed in the content listing for that library.) on your site collection server.

Upload a Word document to a document library

You can add a new file to a library or replace an existing file with a revised version of the file. If the library is configured to track versions of files, you can add the revised file as a new version, which becomes part of the version history of the file.

If you want to upload a file that has the same file name as an existing file in the library, and you don't want to replace or add a new version of the existing file, you must rename one of the duplicate files.

When you add a file to a library, you may be required to fill out file properties . File properties can include basic information about a file, such as its description or keywords to help people search for it, or properties can include information that is specific to your organization, such as a department name or a project number.

1. If the library is not already open, click its name on the Quick Launch.

   If the name of your library does not appear, click View All Site Content, and then click the name of your library.

2. On the Upload menu, click Upload Document.
3. Click Browse to find the file that you want to add, select the file, and then click Open.
4. If you are uploading a revised version of an existing file, do one of the following:
   • If your library is not configured to track versions of files, you can replace the existing file with the revised file. In the Upload Document section, select the Overwrite existing file(s)? check box.
   • If your library is configured to track versions of files, you can replace the existing file with the new version as part of the document history. In the Upload Document section, select the Add as a new version to existing files? check box.
5. Click OK.
6. If a form appears that requests more information about the file, enter the information, such as the title, into the boxes. A red asterisk appears next to the name of each box that requires information. Different boxes may appear, depending on how your library is set up and whether your group requires custom properties.
7. Click OK.
8. If you do not see your files in the library, refresh the browser.

 Notes 

• If you are uploading a file to a library that requires certain file properties to be filled out, and those properties are missing, the file remains checked out to you. When you fill out the required properties, you can check in the file.
• If you are uploading a file to a library that requires files to be checked out, the file is initially checked out to you. You must check in the file before other people can edit it.
• If content approval is required for your library, your file may need to be approved before it is visible to everyone who has permission to view files in the library.

Converting a Word document to a Web page

1. Open the document library that contains the Word document that you want to convert to a Web page.
2. Click the arrow to the right of the document that you want to convert, and then point to Convert Document.
3. Do one of the following:
   • If the document that you want to convert is in the .docx file format, click From Word Document to Web Page.
   • If the document that you want to convert is in the .docm file format, click From Word Document with Macros to Web Page.

   The Create Page From Document Web Page dialog box opens.

4. In the Create Page From Document Web Page dialog box, in the Location section, click Browse to select the site where the page is to be created. The site that you select must have publishing features enabled.
5. In the Page Title and Description section, review the title and address or URL of the page that you are creating, and make any necessary changes. In the Description box, type an optional short description of the page.
6. In the Processing section, you may have the option of creating the page immediately or creating the page in the background. This option may have already been set by your site administrator.

   When you create the page immediately, a long-running operations (LRO) page appears while the conversion is underway, and the page that you are creating appears when the conversion process ends. When you create the page in the background, you return to the document library while the conversion is underway. For more information about this option, see the article Choose whether to create a page in the foreground or in the background.

   You may also have the option of sending e-mail to notify people when the page is created. To do so, select the Send e-mail to the following users when the page is created check box, type the names of people whom you want to notify in the Users box, and then click Check Names. You can also browse for names by clicking Browse.

7. Click Create to convert the document. The content of your Word document is not changed by the conversion process.

Revising your Word document and your Web page

You can revise your Word document at any time, but changes that you make to the document are not automatically reflected on the Web page. You can also change the Web page that you created from your Word document, and you can update the Web page with changes that were made to the source Word document.

If you want to revise your Word document, you use Word. You can open the document directly in Word, or you can open it by using the Web page that you created by converting the Word document.

Use the Web page to open and edit your Word document

1. Browse to the Web page, and then click Edit Page on the authoring toolbar. The page opens for editing.
2. In the Page Content field control, click Open Source Document. A dialog box appears and asks you to confirm that you want to check out and edit the Word document.
3. In the dialog box, click OK. Your document opens in Word 2007.

    Note    If you do not have Word 2007 installed, the File Download dialog box does not display the Open button.

Change the Web page but not your Word document

1. Browse to the Web page, and then click Edit Page on the authoring toolbar. The page opens for editing.
2. In the Page Content field control, click Edit Content. The HTML Editor toolbar appears directly above the page content. For more information about using the HTML Editor, see the article Use the HTML Editor.

Update the Web page with changes made to your Word document

1. Browse to the Web page, and then click Edit Page on the authoring toolbar. The page opens for editing.
2. In the Page Content field control, click Update Content from Source. A confirmation dialog box appears. Click OK to update the Web page.

    Note    If the Web page that you want to update from its source document has been edited so that its content is different from the content of its source document, performing this procedure overwrites the changes that were made to the Web page. You may want to review the existing Web page before you update it.

 Note    You can also update the Web page from the Word document by using the same procedure that you use to convert a Word document to a Web page. If the Word document was previously converted to a Web page, the Create Page From Document Web Page dialog box offers the option to update the existing Web page.