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SharePoint Server 2007 Help and How-to >  Site management >  Managing navigation and site structures
Configure navigation items
Configure navigation items

Links for navigation (called navigation items) appear in the link bar at the tops of pages and on the left side of pages in the Quick Launch. You can use the Site Navigation Settings page to configure which navigation items appear, under what headings, and in what order. Do the following:

  • On the Site Actions menu Menu image, point to Site Settings, and then click Modify Navigation.

What do you want to do?

Manage subsite and page navigation item visibility

Your site may appear cluttered if you display navigation items for subsites or pages, especially when you have many subsites or pages.

  • If you want to hide subsite navigation items, in the Subsites and Pages section, clear the Show subsites check box.
  • If you want to hide page navigation items, in the Subsites and Pages section, clear the Show pages check box.

 Note    You can also hide navigation items individually. For more information, see the

section.

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Configure sorting

You can sort navigation items automatically, manually, or through a combination of both methods. On the Site Navigation Settings page, do the following:

  1. In the Sorting section, select one of the following options:
    • Sort automatically. Select this option if you want subsites, navigation links, and pages to be sorted automatically according to the settings configured in the Automatic Sorting section.
    • Sort manually. Select this option if you want to sort all navigation items manually. For more information about sorting navigation items manually, see the Reorder navigation items section.

       Note    If you want to sort all navigation items manually except for pages, select the Sort manually option, and then select the Sort pages automatically check box. Pages will be sorted according to the settings configured in the Automatic Sorting section.

  2. In the Automatic Sorting section (the Automatic Sorting section appears only if you have selected the Automatic Sorting option or the Sort pages automatically check box), in the Sort by list, click one of the following:
    • Title. Click this option if you want to sort according to the title of the navigation item. Then, specify the sort order by selecting either in ascending order (A,B,C or 1,2,3), or in descending order (C,B,A or 3,2,1).
    • Created Date. Click this option if you want to sort by when the navigation item was created. Then, specify the sort order by selecting either in ascending order (A,B,C or 1,2,3), or in descending order (C,B,A or 3,2,1).
    • Last Modified Date. Click this option if you want to sort by when the navigation item was last modified. Then, specify the sort order by selecting either in ascending order (A,B,C or 1,2,3), or in descending order (C,B,A or 3,2,1).
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Reorder navigation items

You can use the Move Up and Move Down buttons in the Navigation Editing and Sorting section to reorder navigation items and to nest items within headings.

The availability and function of the Move Up and Move Down buttons depends on how you configured sorting, the type of item you selected, and the position of the item you selected.

The following table shows the behavior of the Move Up or Move Down buttons when you select the Sort Manually option.

Navigation ItemAction Position of navigation itemResult
non-heading itemClick Move UpNot at the top of the local listThe item moves up one position in the local list.
non-heading itemClick Move UpTop of the local list
  • If the item is nested, the item moves above the heading it was nested in and becomes no longer nested.
  • If the item is not nested, it becomes nested in the heading directly above it.
non-heading itemClick Move DownNot at the bottom of the local listThe item moves down one position in the local list.
non-heading itemClick Move DownBottom of the local list
  • If the item is nested, the item becomes no longer nested.
  • If the item is not nested, the item becomes nested in the heading directly below it.
Heading itemClick Move UpNot relevantThe item moves up one position. Any items nested within it move with it.
Heading itemClick Move DownNot relevantThe item moves down one position. Any items nested within it move with it.

The following table shows the behavior of the Move Up or Move Down buttons when you select the Sort Automatically option.

Navigation ItemAction Result
non-heading itemClick Move Up
  • If the item is nested, the item becomes nested in the heading above the heading the item is currently nested in.
  • If the item is not nested, it becomes nested in the first heading above it.
non-heading itemClick Move Down
  • If there is a heading below it, the item becomes nested in the heading below it.
  • If there is no heading below the item, the item becomes no longer nested.
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Add, edit, or delete a heading or link

To add a new heading or link or to edit an existing heading or link, do the following:

  1. In the Navigation Editing and Sorting section, do one of the following:
    • If you want to edit a heading or link, select a heading or link, and then click Edit.
    • If you want to add a new heading, click Add Heading.
    • If you want to add new link, click Add Link.

       Note    If you selected a heading, the link will be added under that heading. If you selected an item, the link will be added to the same level as the selected item.

  2. In the Web dialog box that appears, configure the following:
    • Title. Type the title of the navigation item as you want it to appear.
    • URL. Type the URL for the heading or link. A URL is required for links, but is optional for headings.

      If you want to open the URL that you specify to confirm that it is the correct URL, select the Open link in new window check box. When you click OK, the URL will open in a new window.

    • Description. Type a description for the heading or link.
    • Audience. If you want to restrict visibility, enter an audience for the heading or link. Only the audiences you enter can see the link or heading (and everything under the heading). If you do not enter any audiences, all audiences can see the link.
  3. Click OK.

If you want to delete a heading or a link, in the Navigation Editing and Sorting section, select the link or heading to delete, and then click Delete.

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Manage navigation item visibility

You can hide navigation items individually in the Navigation Editing and Sorting section.

  • If you want to hide an item that is currently visible, select the item, and then click Hide.
  • If you want to show an item that is hidden, select the item, and then click Show.

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